Privacy Policy

including Data Retention & Compliance Guidelines

Last Updated: June 2, 2026

This Privacy Policy describes how Driver 360 ("we", "our", or "us") collects, uses, manages, retains, and archives user data to comply with legal, regulatory, and insurance requirements, and to provide our driver safety management services.

1. Information We Collect

We may collect and process the following types of information when you register and use the Driver 360 application:

• Personal Profile Information: Name, business email address, phone number, employee/driver ID, and designation.
• Workspace/Company Details: Company name and organization settings.
• Activity and Training Data: Quiz scores, training mission progress, safety checklist completions, and performance history.
• Device and Log Information: System identifiers, IP addresses, log file history, and app usage stats necessary for performance monitoring and auditing.

2. How We Use Information

We utilize the collected information for the following core purposes:

• To set up and manage your organization's workspace and user profiles.
• To deliver training content, evaluate safety compliance, and track quiz history.
• To verify safety compliance and maintain a permanent audit trail for fleet safety auditing.
• To improve the reliability, performance, and security of the application.

3. Data Sharing and Protection

Your privacy is of utmost importance to us. We handle your data according to these rules:

• With your Employer/Organization: Your profile details, training progress, and quiz history are shared directly with your workspace administrator(s) and team managers to verify safety compliance.
• No Third-Party Selling: We do not sell, rent, or lease your personal information to third parties.
• Legal & Compliance Requirements: We may disclose data when legally required, or to comply with auditing and insurance verification procedures.

4. Purpose of Data Retention

Driver 360 is committed to protecting your privacy while ensuring that your organization meets safety, compliance, auditing, and insurance obligations. By using our application, users and administrators agree that we retain specific data to maintain a permanent safety audit trail, even after a user is removed from an active team or their profile is deactivated.

5. What Data We Retain

When a user account is deactivated or removed from an active team, we securely archive the following information:

• User profile information (such as name and designation)
• Historical activity, logs, and application audit trails
• Records necessary for insurance claims, safety compliance, and legal audits

6. Secure Archiving

Archived data is securely isolated. It will not be accessible in your daily management view or active operational dashboards. It remains in our secure databases strictly for legal, reporting, and safety audit purposes.

7. Data Deletion and Anonymization

We retain safety and compliance data indefinitely as required by insurance and industry audit trails. Any data that falls outside of these legal, auditing, or insurance requirements will be securely deleted or anonymized when it is no longer needed.

If you wish to request the deletion of your account and purge all associated data, you can do so by contacting our support team via WhatsApp at +60 11-2061 6323. Upon verification, we will process your deletion request and purge eligible data within 30 days.

8. Contact Us

If you have any questions regarding this Privacy Policy, your archived data, or how to manage your privacy settings, please contact our support team or your organization's administrator.